These duties cannot be rushed, and they should be performed with painstaking detail.
In order for employees and payroll taxes to be paid on time and accurately, the payroll department must be structured. To attain efficiency within the department, the employer should document the payroll procedures. Regardless of whether the payroll is large or small, written payroll procedures are critical to a successful payroll.
Create payroll procedure forms. The payroll department usually works closely with the human resources department to ensure proper paycheck and employee benefits processing. A number of forms are used in this process: You may purchase these forms at a stationery shop or have a printing company customized them.
Document the timekeeping procedures. Department of Labor notes that you can use any timekeeping system you want provided it is correct and complete.
For instance, write down procedures for manually computing employee time cards, such as rounding up and down to nearest quarter hour. This may include having supervisors email you the changes before the deadline.
Write down payroll processing procedures. Tailor your payroll processing procedures so it matches your payroll system.
A payroll system can be manual, in-house computerized or external outsourced.
State the entire payroll processing procedures for your particular system. For instance, say you have an in-house computerized system, in which on-site payroll staff and payroll software is used to process the payroll.
Document how to use the software. Include steps for double-checking the payroll before printing paychecks and before closing the payroll. If you have multiple pay frequencies such as weekly and biweeklydocument how to process each one.
Payroll processing procedures should include all the processing steps, from the start of each payroll to its end. State the necessary files and reports that should be forwarded and to which individual.
For instance, if the payroll department forwards retirement contribution funds to the pension plan provider immediately after each payroll processing, include the necessary steps.
The employer must keep payroll records for a minimum of three years, according to the Department of Labor. State storage and filing procedures for payroll registers, W-2s, payroll tax reports, time cards and other payroll records.
Tips Update your payroll procedures whenever a procedural change occurs. References University of Missouri Extension: With 10 years of experience in employee benefits and payroll administration, Ferguson has written extensively on topics relating to employment and finance.
Photo Credits check in macro image by Alexey Klementiev from Fotolia.This notice contains a proposed revenue procedure that provides guidance to specified tax return preparers regarding the procedures to request a waiver of the magnetic media (electronic) filing requirement, due to undue hardship, under section (e)(3) of the Code and proposed section of the Regulations on Procedure and Administration, which is being published .
Welcome to the Oneida Nation. We are pleased to have you join us as a partner on a team of people dedicated to providing quality service that enhances the quality of life of the Oneida community. PAYROLL PROCESSING PROCEDURES MANUAL OTHER PAYROLL PROCEDURES Defer Pay Plan Option (10/Month Pay Option) Voluntary Sick Leave Transfer To A Family Member Voluntary Sick Leave Transfer To Another District Employee Employees must write in blue or black ink only (no pencil).
When Writing a Policy Make sure the policy outlines the expectations that must be followed. If the policy and procedure manual is correctly written, it has readability. payroll procedures manual is to show a "pattern of being in compliance.". Section 1: Employment At-Will Employment.
Unless you have a contract for employment signed or approved by the Boone County Commission, your employment with Boone County is classified as noncontractual "at will" employment.
The policies included or referenced in this manual apply to all Dartmouth College employees unless specifically stated otherwise in each policy. The policies are intended as guidelines only, and they may be modified, supplemented, or revoked at any time at the College’s discretion.